Are you feeling overwhelmed with your to-do list? You’re not alone. During a recent conversation, a client commented, “Add that to my 40 things to do today.” Let’s dive into 2 strategies that prioritize tasks and shed light on opportunities for growth and leadership development.

Color Code Your Calendar: Start by giving your calendar a visual makeover. Color code different categories of tasks for a quick overview. This simple technique helps you identify where your time is going and ensures a balance between priorities.

Some use different colors to highlight task categories. Others use red and green to signify those activities they have to do versus those activities in their core genius that they get to do. Take it a step further and use a yellow highlighter for those activities only you can complete, and need to train others.

Strategic Priorities Spotlight: Which tasks directly impact our current strategic priorities? Shine a spotlight on these activities and allocate the necessary time and focus. This ensures alignment with your overarching goals.

Train and Delegate Spotlight: One measure of your leadership success is your ability to train others. Identify tasks that others can handle and those requiring training. Success means creating a team that can seamlessly take over, just like my approach with the Terrace Park Fire Department.

For a more profound understanding, embark on a 2-week time study. Shine the spotlight on:

1. Time Wasters: Pinpoint activities that may drain your time without significant productivity. Weed out non-essential tasks, unnecessary meetings, and areas for delegation.

“Labour not for the meat which perisheth, but for that meat which endureth unto everlasting life, which the Son of man shall give unto you: for him hath God the Father sealed.” John 6:27 KJV

2. Prioritize Tasks: Use the time study to prioritize tasks based on importance and urgency. Ensure your high-priority activities get the attention they deserve.

3. Analyze Patterns: Look for patterns in your time usage. Recognizing recurring themes helps you make informed decisions about optimizing your schedule. For instance, what time of the day are you most productive? When are you able to focus on details better than any other time?

4. Seek Feedback: External perspectives matter. Seek feedback from colleagues or team members about your time management. Valuable insights await. What is your 360-feedback strategy?

Ready to create your time study?

  1. Choose a tracking app or use a spreadsheet in 15-minute increments. This is about something other than being perfect with your record keeping.
  2. Document your daily activities for two weeks.
  3. Categorize and analyze the data to uncover improvement opportunities.
  4. Work with your trusted advisor for a deeper perspective.

Take this journey to shine the spotlight on your growth and leadership. Explore the Franchisee Advanced Leadership Center Mastermind for those seeking deeper discussions and support. 

Please message me or email for more information.


Your journey to optimized productivity starts now. Dive in, and let’s make every moment count!


Executive to Franchisee by Lucas FreyLuke Frey is a seasoned professional who helps franchise owners succeed where corporate support needs to be improved. With a diverse background that includes 20 years as a successful franchise owner of ImageFIRST Cincinnati, 6 years as an industrial engineer for a Fortune 250 company, and 19 years as a firefighter and chief, Luke has honed his leadership and problem-solving skills to become a positive driving force for other franchise owners’ successes.

Luke’s extensive experience and drive to learn make him a sought-after advisor for franchise owners who want to maximize profits through proven leadership strategies. His management, marketing, operations, and sales expertise helps franchise owners improve their bottom lines and achieve their goals.

As the founder of Bella Vista Executive Advisors, Luke supports franchise owners with the tools, guidance, and support they need to succeed in a competitive market. To learn more about Luke and how Bella Vista Executive Advisors can help your franchise thrive, please visit our website at